BY-LAW 1 – OFFICERS
Section 1. Directors
There shall be seven directors of the Association elected for a term of 3 years. At each year at the annual meeting vacancies of those retiring being filled. The President in each year shall appoint a nominating Committee of three members to bring in a slate of directors, but any member at the annual meeting may also nominate from the floor, provided the nominee has the consent of the member to be nominated in writing if the member nominated is not present.
A director shall not be elected to exceed two continuous terms of office; that being two full three year terms or one partial term and a full three year term of office. Following a period of one year or longer, a member who has acted in the capacity of director will be eligible for re-election.
Section 3. Officers
At the first meeting following the annual meeting, the Directors shall elect from among their number a President and a Vice-President to hold office to the conclusion of the next annual general meeting. The Secretary-Treasurer to be appointed by the Board of Directors on an annual contractual basis, such contract to specify the amount the Secretary-Treasurer is to be paid for the term, to be paid in equal portions at the conclusion of each calendar month.
BY-LAW II – DUTIES OF OFFICERS
Section 1. President.
It shall be the duty of the President to preside at all meetings of the Association, decide all questions of order; call special meetings and meetings of the directors when deemed necessary, appoint committees, fill temporary vacancies, and perform such other duties as his office may require. He shall make no motion or amendment nor vote at the annual general meeting, except in the event he shall give the deciding vote, but will participate fully as a duly elected director at all meetings of the directors or committee meetings.
Section 2. Vice-President.
In the absence of the President, the Vice-President shall perform his duties, as outlined in section 1, and participate fully as a director except when acting for the President.
Section 3. Secretary-Treasurer.
It shall be the duty of the Secretary-Treasurer to keep an accurate record of the Minutes of all business meetings; also a record of the names and addresses of the members of the Association, call the roll of officers and members at each meeting; read the Minutes of the previous meeting, carry on correspondence of the Association; notify the members of the time and place of various meetings.
The Secretary-Treasurer shall also receive the monies of the Association which he/she shall deposit in the Association’s account at a bank, keep bills and accounts, and make a report of same to the Association at the expiration of his/her term of office, and to the Board of Directors at scheduled meetings. The Secretary-Treasurer shall have custody of the Seal of the Association, and also all books and records, subject to the Board of Directors.
Section 4. Directors.
It shall be the duty of the Board of Directors to keep in touch with the business management of the Association, and once per year to have an auditor’s review made of the books and accounts of the Association, and every 5th year to have an audit made of the books, and report to the Association any irregularities or mistakes they discover. The Auditor to be appointed by delegates at the annual meeting. The Board of Directors shall determine the amount and kind of expenses to be incurred relative to any meeting either business or social, and in any other matter to have charge of the financial and business management of any undertaking of the Association, acting however in harmony and with the will and pleasure of the Association.
Section 5. Compensation of Officers.
The officers of the Association are to receive a per diem for services and out of pocket expenses as provided by the Board of Directors.
Section 6. Removal of Officers.
The Directors of this Association at a meeting called by the President, or by the vice-President if for any reason the President neglects or refuses to act, may suspend or remove any officer or director for misconduct or conduct prejudicial to the good of the Association, but only after a fair hearing.
BY-LAW III – MEMBERSHIP
Eligibility for membership shall be as outlined in Articles of Continuance.
Application for membership in this Association must be made to the Secretary-Treasurer, and be accompanied by payment in full of all fees in effect for the current year.
The membership fee shall be set by the Board of Directors not less than thirty (30) days prior to the first day of the calendar or association fiscal year, if different in the event of a change; and such fee to be paid annually may include an initiation fee, the annual membership fee, and such other levy or levies for services provided to members for Group benefits on a voluntary basis at the Annual Meeting. If a member does not renew membership by December 31 of the current calendar year, the membership will be suspended, but will be automatically reinstated if membership fees are paid by April 5 of the following year, after which date the member must re-apply for membership.
An applicant for membership will become a member in good standing upon acceptance of his application and full payment of the necessary fees.
Any member is duly bound to abide by the Articles and by-laws of the Association, and by all rules and regulations and amendments which may provide for standards of ethics and integrity of member auctioneers of whatever category.
BY-LAW IV MEETINGS
Quorum. Ten percent of members shall be necessary to constitute a quorum at either a general (annual) meeting or a special general meeting. A quorum for a meeting of the Board of Directors shall be not less than four (4).
The Association shall meet in closed session for the annual general meeting, subject to the will of the members. Special general meetings may be called by the President with proper notification to all members in good standing by mail not less than 14 days in advance of the meeting.
The place of meeting and time of special general meeting shall be determined by majority vote of the Board of Directors, at a suitable time and location within the province of Saskatchewan of reasonable access and convenience to the members.
The place and time of each following Annual Meeting is to be determined by a majority at the time of the regular Annual Meeting.
BY-LAW V STANDING COMMITTEES
The President shall appoint the committees necessary for the proper conduct of the business of the Association, and may appoint a chairperson to have the authority to select additional members of this committee.
BY-LAW VI AMENDMENTS
The Articles or by-laws of the Association may be altered or amended only by extra-ordinary Motion or Resolution, passed by a two-thirds (2/3) majority of the members entitled to vote and present at the annual or special meeting, voting being by ballot, and notice of such Motion to be delivered to the Secretary-Treasurer in writing as required.
Such notice of Motion to amend the Articles or by-laws shall be presented in person or byregistered mail to the Secretary-Treasurer at least 30 days prior to the annual general meet5ing, or convention at which it will be presented and the Secretary-Treasurer shall mail to each member in good standing the complete text of such motion at least 14 days prior to the date of the meeting, including the names and address of the member who will move and the member who will second the resolution.
An amendment to a motion to amend the Articles or by-laws may be properly made and accepted by the chairperson, but only if such amendment is to extend or correct the intent, and is not in contradiction of the original motion.
In accordance with general rules and procedures, an Amendment to such amendment may be made and accepted by the chairperson at which point there may only be discussion of the latest motion until it is approved or rejected, whereupon the first amendment from the floor, as altered is open for discussion and approval or rejection by vote of the meeting, the votes on floor motion to be by simple majority. Subsequently the original motion, in either the wording presented or as amended requires the two-thirds vote approval for adoption of the change to the Articles or by-laws.
BY-LAW VII RIGHT OF VOTING
No proxies shall be allowed at any annual, special or directors meeting of the association.
BY-LAW VIII BORROWING POWERS.
This association claims no borrowing powers whatsoever.
BY-LAW IX DISCIPLINE
The directors shall have the power to make rules and regulations and by-laws governing the professional conduct of its members, and when approved they shall be binding upon all members of the association, providing however that such rules and regulations or by-laws may be supplemented, amended, added to or rescinded an any annual meeting by a two-thirds majority of the meeting. In addition, the Board of Directors has power to discipline from time to time, including rescinding of membership in the Association , and with proper notification of such action to provincial licensing authorities and also to public notification.
BY-LAW X EXCESS INDEMNITY FUND
By resolution at annual meeting February 12, 1983; that the excess indemnity fund shall henceforth be and be referred to as The Saskatchewan Auctioneers Association Indemnity Fund. That the Saskatchewan Auctioneers Association Indemnity Fund shall exist and be maintained for the purposes of providing bond coverage as required by The Auctioneers Act for the Province of Saskatchewan. That the Saskatchewan Auctioneers Association Indemnity Fund shall be comprised of deposits by auctioneers and that the said fund shall accumulate a minimum sum of $125,000.00for the purposes hereby resolved.
The Saskatchewan Auctioneers Association does not entertain any applications for refund of indemnity funds of inactive members deposited to the Saskatchewan Auctioneers Association unless they can prove they are not “time-barred.” In the event of retirement or death, the retiring member or his estate must request a refund of equity and the claim expires two years from the termination of membership. Furthermore, any member who has not deposited the full $1,250.00 into the indemnity fund will automatically forfeit the deposit upon termination of membership.
That the Saskatchewan Auctioneers Association Indemnity Fund shall be administered by a board of trustees, said trustees to be appointed by the board of directors of the Saskatchewan Auctioneers Association for the time being and said board of trustees to be comprised of six members and thatfour of said members shall be members of the Saskatchewan Auctioneers Association and that one of those four shall be President of the Board of Directors; and two of said members shall not be members of the Saskatchewan Auctioneers Association.
That the board of trustees shall be appointed as herein resolved for a term of three years only, unless reappointed for a further term thereafter.
Classes of Membership
There shall be three classes of membership as follows:
(a) regular membership, the members of which shall be entitled to vote at all meetings of members; A regular member being a licensed auctioneer or the named principal of a licensed auction company in the Province of Saskatchewan.
(b) associate membership, the members of which shall be entitled to the same rights as a regular member but shall not be entitled to be elected as a director; or to vote at meetings of regular members.
(c) honorary membership, the members of which shall be entitled to the same rights of associate members but shall be exempt from the payment of membership fees, and shall be appointed from time to time by the board of directors.